Purchase Order Generator

A purchase order (PO) is a document a buyer sends to a vendor to authorize a purchase and set agreed quantities, prices and delivery.

How to use the Purchase Order Generator

  1. Enter buyer and vendor details.
  2. Add items, tax and delivery date.
  3. Download the PDF.

How it works

Totals use Subtotal = Σ(quantity × unit price); Tax = (Subtotal − Discount) × %; Total = Subtotal − Discount + Tax.

Worked example

10 reams of paper at 450 each with 18% tax: subtotal 4,500, total 5,310.

Good to know

POs create a paper trail that supports budget control and three-way matching with invoices.

Always include a PO number, delivery date and shipping terms.

Your buyer name is remembered locally only.

Frequently asked questions

A buyer’s document authorizing a purchase from a vendor.

The PO comes first from the buyer; the invoice comes later from the seller.

It can become binding once the vendor accepts it.

BillGen provides general-purpose tools; verify important outputs before relying on them.